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Executive Assistant

Fully Remote, UK · Part Time

Customer Service Business Development Account Management Managed Services

Generally being awesome, freeing up our senior team, so they can focus on building the best managed service provider in the world.

Who are xTEN?

We're an Azure Cloud Solution Partner (CSP), Managed Service Provider (MSP) and Microsoft Gold Partner for Cloud and Data Platform, specialising in high-performance systems and databases. We have a proven track record of building and supporting complex systems with a strong focus on improvements. We don't chase partner incentives, only efficiencies and performance gains for our customers.

I’m interested, what’s the role?

We are looking for an executive assistant to support our managing director in running the business. You will primarily manage business-related tasks, such as creating reports, organising travel and accommodation, taking minutes, and other organisational tasks. To do this role properly, you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

Responsibilities include...

Maintaining the Managing Director's (MD) calendar using scheduling tools such as Calendly and FindTime.

Managing mailboxes, flagging any potential opportunities or risks and replying on behalf of the MD.

Preparing financial statements, reports, invoices letters, and other documents.

Handling basic bookkeeping tasks.

Filing and retrieving corporate records, documents, and reports.

Researching and conducting data to prepare documents for review and presentation by boards of directors and senior leadership.

Effectively managing meetings and events.

Preparing agendas prior to a meeting and distributing them correctly, taking minutes where necessary and creating contact reports.

Keeping track of any actions from meetings/discussions and ensuring any deadlines are met.

Answering phones and routing calls to the correct person or taking messages.

Making travel arrangements for the Managing Director.

Providing general administrative support.

Who are you looking for?

Proven experience as an executive assistant or other relevant administrative support experience.

Ability to organise a daily workload by priorities.

Must be able to meet deadlines in a fast-paced, quickly changing environment.

A proactive approach to problem-solving with strong decision-making skills.

Professional level verbal and written communications skills.

Sounds great, what's the package?

We're more interested in what you've seen and done rather than how many times you've turned up to work, so think about where you are based on your experience and skills, then let us know when you apply.

Training budget (conferences, certifications etc.).

25 days holiday, plus bank holidays.

Flexible and remote working.

Part-time, with hours to suit you.

Need help?

Not sure exactly what we’re looking for or just want clarification? We’d be happy to chat with you and clear things up for you. Anytime!

Direct Applicants Only

0113 347 0655

Email us

theteam@xten.uk

Email address is required